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File #: 19-2311    Version: 1 Name: Collections Policy Ordinance Adoption
Type: Resolution Status: Consent Agenda
File created: 9/20/2019 In control: Town Council
On agenda: 10/1/2019 Final action:
Title: Second Reading and Adoption of Ordinance Number 19-488 adding Chapter 1.26 of Title 1 of the Yountville Municipal Code Regarding Collection of Unpaid Accounts Receivable
Attachments: 1. Ordinance
Yountville Town Council Staff Report


DATE: October 1, 2019

TO: Mayor and Town Council

FROM: Preya Nixon, Sr. Management Analyst

TITLE
title
Second Reading and Adoption of Ordinance Number 19-488 adding Chapter 1.26 of Title 1 of the Yountville Municipal Code Regarding Collection of Unpaid Accounts Receivable
Body

DISCUSSION/BACKGROUND
On September 17, 2019, the Town Council unanimously introduced and waived the first reading of Ordinance 19-488, regarding collection of unpaid accounts receivable.

The Town of Yountville collects revenue from various sources as outlined in the Master Fee Schedule and in the adopted budget. Examples of revenue includes fees for licenses and permits (such as an encroachment permit) and Parks and Recreation classes, or a facility rental. These fees are related to services provided by staff and any required supplies.

When a customer signs up for a Parks and Recreation class, payment is received in advance. In the Planning and Building Department, development projects require a planning deposit that is used to cover staff time. These deposits are reviewed on a monthly basis and staff notifies the developer if more money is required on the deposit, or if there is a balance owing at project completion.

Fines are also issued for code enforcement violations. Staff monitors whether payment have been received for these fines.

The purpose of adding this chapter to the Yountville Municipal Code is to give staff the option to utilize a third party collections agency as a method to collect unpaid accounts receivable. When money is due to the Town, staff make all efforts to receive this money by contacting the customer to receive payment. Staff may utilize different remedies to receive payment; for example by potentially withholding a building permit. With appeals, a customer has to cover costs but if the appeal is lost, the customer will still have to pay staff time. Another example is for customers with closed utility accounts...

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